Free Human Resource Tools to Manage Staff

Rahama Obadak
Marketing & Comms, Flexisaf

Academic Institutions are seeking for ever more efficient ways to keep track of employee productivity while reducing costs.

Academic Institutions are seeking for ever more efficient ways to keep track of employee productivity while reducing costs.

Since the global movement towards IT, innovative solutions have been employed by varieties of corporations all over the world as a way to counter loopholes in HR departments. A Human Resource Management System is one such way to achieve set objectives, however they come at a cost. As the saying goes what is cheap after all.........

Listed below in no particular order are a few online tools to help you efficiently manage staff strength at no cost:

1. Bitrix24

With its dizzying array of functions the Bitrix 24 is an all rounder capable of functioning as an office suite, Project management Software, CRM and Human Resource Management System. Bitrix24 has the ability to centralize all communications and collaboration for an organization of any size

Even though Bitrix24 is used by over 200,000 companies, it’s mostly unknown to HR professionals. Most likely due to the fact that its HR tools (employee directory, employee self service portal, shared calendars, absence management, onboarding and engagement) are hidden away. The application is Free for the first 12 users/5GB.

2. ScheduleHead

As you might have guessed from the name, ScheduleHead is a free online employee scheduling service. Employees take a great deal of work to stay focused on organizational objectives and keep to schedule. ScheduleHead can massively reduce the organizational workload. You just put the event or activity up with the number of people required or desired and ScheduleHead takes care of the rest by assigning tasks to your pool of available staff.

The free version is limited to 75 employees and uses email as the only way to notify them about their work shifts. The paid version also lets you notify employees about scheduled shifts via text messages.


SAF HR will solve a variety of problems for HR managers and the universities they serve. From general issues such as collaboration, knowledge sharing, and workflow to very specific challenges that are unique to Academic communities or to just your institution.Features such as an easy access dashboard, instant report generation, personnel, administrative and benefits managements easily make SAF HR the most unique package in this entry.Currently the Institutions have access to a large majority of modules at no cost, for a limited time. However a subscription will be paid to enjoy full benefits of SAF HR.

4. WaveApps

With tools including automatic bank transaction import, receipt scanning and other integrations WaveApps gives you more time to focus on running your business. While payroll is a responsibility of accountants, the role is frequently intertwined in small companies. There are a number of accounting tools available inside WaveApps, payroll being just one of them. The free version is ad supported. The paid version is ad free, but has $9/user/mo charge.

5. WebHR

WebHR acts as a bridge between human resource management and information technology. It allows enterprises to automate many aspects of human resource management, with the dual benefits of reducing the workload of the HR department as well as increasing the efficiency of the department by standardizing HR processes.

WebHR is somewhat similar to Bitrix24 (minus file sharing, document management, client management and tasks). It can be used as free employee portal if you have 10 employees or less. It has a great clean interface that is very inviting. Unfortunately, most of the HR tools are turned off in the free version.People will pay for what they perceive to be valuable, saving costs, keeping you updated on the progress and completion of specific tasks as well as a general over view of noteworthy happenings in all offices across all branches.

Always know what each of your team members is working on and has accomplished. Never be in the dark about what is or is not getting done.

An investment to the subscription of such a system is bound to reap huge profits financially and other wise. To put on figure on that kind of value? Priceless.